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Meetings & Events

Spears Travel/Travel Leaders' Meetings & Events offers a complete selection of services for: sales meetings, road-shows, conferences, seminars, new product releases, customer events, training programs, executive/board meetings, tradeshows and conventions. 

Meetings require balance; working with our Meeting & Events Team allows you time to focus on the content of your meeting while we focus on the details surrounding it. 

Spears Travel/Travel Leaders' Meetings & Events has 30 years of experience offering the expertise utilizing state of the art tools to assist you in making your meetings memorable and successful.  

Why use our Meetings & Events Team?

Save Money
Spears Travel/Travel Leaders Meetings & Events Team saves clients on average 10-15% of their total meeting budget through superior negotiating skills and leveraging buying power.  

Save Time
Our team handles all meeting details from site selection through post-meeting billing reconciliation which allows you time to focus on motivating your sales force or entertaining your customers rather than being concerned that the audiovisual equipment is set up properly. 

 

More Effective Meetings
Spears Travel/Travel Leaders sophisticated meeting technology, such as our online registration and housing tool will increase the satisfaction of your attendees and minimize unnecessary expenditures due to poor inaccurate attendee information. 

Our Travel Leaders Meeting & Events Services Include: 

Pre-Meeting:

  • Develop a meeting budget and provide strategies for conference/convention promotion

  • Negotiate rates and services with all suppliers including hotels, cruise ships, airlines, production companies and ground transportation

  • Create and design printed meeting materials

  • Manage registration (online, fax, or phone)

On-site Meeting Execution:

  • Provide on-site program manager

  • Staff client hospitality desk throughout meeting for attendee registration and general assistance.

  • Manage all program details on-site such as food & beverage guarantees, function space, audiovisual requirements and group activities

Post-Meeting:

  • Reconcile and process all vendor payments

  • Provide client with a final accounting of budget vs. actual

  • Conduct attendee post-meeting satisfaction surveys